Material Handling Specialist

Job Summary

Xseer Pharmaceuticals is seeking a detail-oriented Material Handling Specialist to support inventory, warehouse, production, quality, and shipping activities within a pharmaceutical manufacturing environment.

The Material Handling Specialist is responsible for requesting, receiving, storing, issuing, tracking, and maintaining inventory of raw materials, components, consumables, and finished products. This role works closely with Quality, Production, Warehouse, and Shipping teams to ensure materials are properly received, quarantined, released, staged, transferred, and documented according to approved procedures and production schedules.

This position plays an important role in maintaining inventory accuracy, supporting material flow, preventing mix-ups or damage, and ensuring compliance with company procedures, cGMP expectations, FDA requirements, OSHA safety standards, and applicable local, state, and federal regulations.

Major Duties and Responsibilities

• Maintain accurate inventory of raw materials, components, consumables, and finished products within the warehouse and production facility.
• Receive materials and ensure items are properly identified, labeled, stored, and placed in the appropriate inventory status, including quarantine, released, rejected, or hold status.
• Coordinate with Quality to ensure materials are released before issuance to Production.
• Stage, transfer, and provide approved materials and consumables to Production according to the production schedule and approved procedures.
• Coordinate with Quality and Shipping for the handling, transfer, and delivery of finished products according to proper procedures.
• Perform inventory transactions accurately and in a timely manner using inventory management systems, logs, forms, or other approved documentation.
• Conduct cycle counts, spot checks, and daily inventory reviews to identify and resolve discrepancies.
• Monitor inventory levels and product movements to help maintain adequate stock and avoid shortages, excess inventory, or unnecessary costs.
• Identify, segregate, and report damaged, expired, mislabeled, or non-conforming materials or products according to SOPs.
• Support investigations and corrective actions related to inventory discrepancies, damaged materials, or material-handling issues.
• Follow approved SOPs for receiving, storage, material issuance, finished-product handling, returns, and inventory control.
• Maintain organized, clean, safe, and inspection-ready inventory and material storage areas.
• Follow company safety policies, OSHA guidelines, and proper material-handling practices.
• Communicate effectively with Warehouse Management, Production personnel, Quality staff, and Shipping associates regarding inventory status, material needs, discrepancies, and process issues.
• Support continuous improvement efforts related to inventory accuracy, material flow, cost control, quality, and safety.
• Perform other related duties as assigned by the supervisor.

Qualifications

• High school diploma or equivalent required.
• Minimum of 2 years of inventory, warehouse, material handling, or related experience.
• Experience in a pharmaceutical, biotechnology, medical device, food, or other regulated manufacturing environment is preferred.
• Knowledge of inventory management systems, ERP systems, or warehouse management software is preferred.
• Proficiency with Microsoft Excel, Word, and basic computer/data-entry tasks.
• Familiarity with SOPs, inventory documentation, material status control, and GMP or cGMP environments is preferred.
• Strong attention to detail and ability to maintain accurate records.
• Ability to follow written procedures and work instructions consistently.
• Good communication skills and ability to work effectively with Production, Quality, Warehouse, and Shipping teams.
• Must be able to work the assigned schedule and shift times.
• Ability to stand, walk, bend, reach, and lift materials repeatedly throughout the shift in accordance with company safety procedures.

Job Type: Full-time

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Paid training
• Vision insurance

Work Location: In person